[Nfb-fundraising] Basic Letter of Inquiry

[Joe Orozco]

Hello all,

Below is a basic letter of inquiry I used in obtaining auction/door prize 
items for this past NABS winter meeting.  People may use the document at 
will.  After writing the basic form, I would go back and rewrite certain 
portions to better reflect the funder's philanthropic mission, and, 
depending on the funder, I would include more specific information on how 
their money or gifts would be used.  Feel free to change the document 
yourself to use in your inquiry efforts, and, feel free to critique the 
letter if you feel there are better ways of conveying the information:



Dear Sir/Madam:



The National Association of Blind Students (NABS) is a non-profit 
organization devoted to the advancement of blind students in the country. 
Through instructional seminars, regional and national conventions, 
literature and social activities NABS works diligently to promote the 
education and independence of blind students across the country.  Recently, 
our key area of focus has been increasing textbook accessibility at the 
postsecondary level so that college students might compete on an equal 
playing field with their sighted peers.  This year, NABS will be hosting its 
annual midwinter conference in Washington DC at the Holiday Inn Capital 
(202) 479-4000.  These conferences typically attract students, parents, 
teachers and related professionals from around the nation.  Traditionally, 
our attendance is in the range of 150 to 200 guests.  Hospitality is an 
important part of the event, and we like to show case businesses frequented 
by our many participants when traveling to subsequent conferences in other 
cities.



As a non-profit organization, NABS relies on active fund raising and 
contributions from the community to help sponsor these educational 
activities.  Contributions may include items appropriate for door prizes 
which are awarded by way of a random draw of registered participants at 
various points throughout the proceedings.  Contributions may also take the 
shape of tax-deductible donations.  Unless otherwise specified by the donor, 
these funds would help meet logistical and programmatic expenses associated 
with the management of the conference.  Full credit and recognition of the 
contributor is given at the time of award as well as advertisement on our 
program, sponsor's board and web site.



Noting previous assistance rendered to community projects involving youth 
activities, we would be grateful for any monetary donations or gifts in kind 
to assist with delivering the best possible conference to our participants. 
For many students, such opportunities as this are rare and far between, and 
it is our goal to be able to provide positive inspirations so that we might 
establish and cultivate future community leaders.  We are a 501(C) (3) tax 
exempt organization by way of the National Federation of the Blind, and upon 
receipt of your contributions we will promptly provide written proof for 
your own tax purposes.



Thank you for your consideration, and we look forward to working with you 
soon.



Sincerely...