[Jobs] FW: [leadership] Fw: Job Announcement - NCIL Seeking Logistics Coordinator
Peter Altschul
paltschul at centurytel.net
Fri Jan 4 11:23:54 CST 2008
The National Council on Independent Living, as a membership organization,
advances independent living and the rights of people with disabilities
through
consumer-driven advocacy. NCIL envisions a world in which people with
disabilities are valued equally and participate fully. NCIL is the oldest
cross
disability, grassroots organization run by and for people with disabilities.
Founded in 1982, NCIL represents over 700 organizations and individuals
including:
Centers for Independent Living (CILs), Statewide Independent Living Councils
(SILCs), individuals with disabilities, and other organizations that
advocate
for the human and civil rights of people with disabilities throughout the
United States.
Every year NCIL holds a major annual conference for its members and the
public at large in furtherance of its mission and to provide advocacy,
education
and networking opportunities for its members. In addition, during the
Conference the out-going Board of Directors meets, the Annual Council
meeting of
the Members is held, and the newly elected Board of Directors meets. The
NCIL Annual Conference is typically attended by 700 to 800 people with
disabilities.
It is filled with 5 days of activities including plenary sessions,
workshops, an awards banquet, official meetings of NCIL, a march and rally
on Capitol
Hill, and meetings with Members of Congress.
NCIL is currently considering applications for the position of Logistics
Coordinator to coordinate the Annual Conference and assist with planning
logistics
for board meetings and special events.
Individuals interested in applying must Mail, E-mail, or Fax a cover letter
stating their interest and applicable skills, a résumé with three
professional
/ academic references, and a writing sample no longer than one page
(excerpts absolutely acceptable) to:
National Council on Independent Living
Attn: Tim Fuchs
1710 Rhode Island Avenue NW, 5th Floor
Washington, DC 20036
E-MAIL: tim at ncil.org (Subject Line Must Read: NCIL Logistics Coordinator)
FAX: 202.207.0341
Applications will be accepted on a rolling basis until filled. Interested
individuals are encouraged to submit their resume and materials as soon as
possible.
Salary Range: $37,500 – $40,000, commensurate with experience. NCIL
provides an excellent benefits package, including Health, Dental, Vision,
Disability,
generous paid vacation and sick leave and optional Life Insurance.
Title: NCIL Logistics Coordinator
Reports to: Operations Director
Function: The function of the Logistics Coordinator is to plan and implement
all aspects of NCIL’s Annual Conference on Independent Living. He / She
shall
also assist in the planning and hosting of NCIL Board meetings and special
events.
Responsibilities:
1. Manage and coordinate NCIL’s Annual Conference, to include all site
negotiations with the hotel and other vendors;
2. Serve as the staff liaison to NCIL’s Annual Conference Subcommittee
and be available for all Subcommittee teleconference calls;
3. Prepare call for papers for conference workshops, mail call for
papers, coordinate return of papers including recording, setting up
evaluation procedure,
forwarding papers to the Subcommittee for selection and send out acceptances
and rejections;
4. Send confirmations to workshop leaders and follow-up regarding
audio-visual needs, room setups and any materials for workshops;
5. Obtain and prepare short biographical summary on all workshop and
conference presenters for inclusion in the program;
6. Oversee the design and development of all pre-registration and
general registration materials including conference program;
7. Set a schedule of timelines and deadlines for pre-conference and
conference activities;
8. Ensure that the cost of events and services remain within the
prepared Annual Conference budget;
9. Assist other staff in the identification and development of
underwriting/ sponsorship for the conference;
10. Manage conference registration with assistance from administrative
staff, including setting up data and managing database with assistance from
administrative
staff, mailing confirmation forms, coordination with hotel for registrants
inclusion in NCIL room block, billing, and follow-up;
11. Prepare all signage and conference banners;
12. Work with the hotel and onsite or offsite audio visual company, selected
through a bidding process, and on all logistics including meeting room
assignments
for workshops and events, setups, menus, food arrangements and guarantees;
13. Coordinate between hotel and designated supplier of assistive listening
devices;
14. Obtain bids and order all rental equipment including sound systems, A/V
equipment, electronics, etc.;
15. Obtain bids and make recommendations on contracts for CART, sign
language interpreters, personal assistant services, and preparation of
Braille, large
print, electronic, and audio formats for all conference written materials;
16. Work with hotel on sleeping rooms of attendees to insure that accessible
rooms and general rooms in the hotel block are assigned only to those who
have
registered for the conference and paid and then parceled out on a first
come, first served basis;
17. Monitor the hotel sleeping room block to insure that NCIL is not
required to pay for any unused or cancelled rooms in the block and that NCIL
is receiving
all the complementary room nights it is entitled to under its contract with
the hotel;
18. Negotiate and make necessary arrangements with auxiliary hotels for
accessible and general sleeping rooms;
19. Handle arrangements for any pre-conference meetings and/or workshops as
may arise unexpectedly as the conference draws near;
20. Gather and disseminate to appropriate contractors the biographical
material of speakers/presenters/awardees, travel and accommodation
arrangements,
audio visual needs, etc.;
21. Plan and implement all conference special events including the awards
luncheon, the multi-cultural closing social, and the VIP reception;
22. Insure central location at the hotel for personal assistant services and
interpreters;
23. Be present on site to manage and maintain the registration operation and
the information desk, to handle problems between the hotel, vendors and
conference
participants, and to coordinate all logistics between NCIL, the hotel and
the various vendors;
24. Other duties as assigned.
Qualifications
1. 4+ years experience in the Independent Living field and in
coordinating large-scale disability conferences and events. Personal
experience with
disability a plus.
2. Strong knowledge and understanding of centers for independent
living, statewide independent living councils, and the philosophy and goals
of the
independent living and disability rights movement.
3. Demonstrated knowledge of ADAAG for buildings and facilities,
accessible design, and common accommodations and services for people with
disabilities.
4. Knowledge and understanding of Audio / Visual equipment for large
scale conferences and events including assistive listening devices and other
assistive
technology.
5. Must exhibit excellent written and oral communication skills and be
meticulously detail-oriented.
6. Experience handling multi-task projects and working as part of a
team.
7. Proficient with MS operating systems and all MS Office programs,
including Access and in using E-mail and the Internet to facilitate
communication.
The National Council on Independent Living (NCIL) is a non-profit,
consumer-controlled, cross disability national membership organization.
NCIL is an equal
opportunity employer and makes reasonable accommodations as appropriate for
persons with disabilities.
Ardis Bazyn
Need a part-time business? Save 50-80 % on travel:
www.travelwithardis.gttrends.net
Available for inspirational speaking, writing, and coaching:
www.bazyncommunications.com
Request price list
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The National Council on Independent Living, as a membership organization, advances independent living and the rights of people with disabilities through
consumer-driven advocacy. NCIL envisions a world in which people with disabilities are valued equally and participate fully. NCIL is the oldest cross
disability, grassroots organization run by and for people with disabilities. Founded in 1982, NCIL represents over 700 organizations and individuals including:
Centers for Independent Living (CILs), Statewide Independent Living Councils (SILCs), individuals with disabilities, and other organizations that advocate
for the human and civil rights of people with disabilities throughout the
United States
.
Every year NCIL holds a major annual conference for its members and the public at large in furtherance of its mission and to provide advocacy, education
and networking opportunities for its members. In addition, during the Conference the out-going Board of Directors meets, the Annual Council meeting of
the Members is held, and the newly elected Board of Directors meets. The NCIL Annual Conference is typically attended by 700 to 800 people with disabilities.
It is filled with 5 days of activities including plenary sessions, workshops, an awards banquet, official meetings of NCIL, a march and rally on Capitol
Hill, and meetings with Members of Congress.
NCIL is currently considering applications for the position of Logistics Coordinator to coordinate the Annual Conference and assist with planning logistics
for board meetings and special events.
Individuals interested in applying must Mail, E-mail, or Fax a cover letter stating their interest and applicable skills, a résumé with three professional
/ academic references, and a writing sample no longer than one page (excerpts absolutely acceptable) to:
National Council on Independent Living
Attn: Tim Fuchs
1710 Rhode Island Avenue NW, 5th Floor
Washington, DC 20036
E-MAIL: mailto:tim at ncil.org tim at ncil.org
(Subject Line Must Read: NCIL Logistics Coordinator)
FAX: 202.207.0341
Applications will be accepted on a rolling basis until filled. Interested individuals are encouraged to submit their resume and materials as soon as possible.
Salary Range: $37,500 – $40,000, commensurate with experience. NCIL provides an excellent benefits package, including Health, Dental, Vision, Disability,
generous paid vacation and sick leave and optional Life Insurance.
Title: NCIL Logistics Coordinator
Reports to: Operations Director
Function: The function of the Logistics Coordinator is to plan and implement all aspects of NCIL’s Annual Conference on Independent Living. He / She shall
also assist in the planning and hosting of NCIL Board meetings and special events.
Responsibilities:
1. Manage and coordinate NCIL’s Annual Conference, to include all site negotiations with the hotel and other vendors;
2. Serve as the staff liaison to NCIL’s Annual Conference Subcommittee and be available for all Subcommittee teleconference calls;
3. Prepare call for papers for conference workshops, mail call for papers, coordinate return of papers including recording, setting up evaluation procedure,
forwarding papers to the Subcommittee for selection and send out acceptances and rejections;
4. Send confirmations to workshop leaders and follow-up regarding audio-visual needs, room setups and any materials for workshops;
5. Obtain and prepare short biographical summary on all workshop and conference presenters for inclusion in the program;
6. Oversee the design and development of all pre-registration and general registration materials including conference program;
7. Set a schedule of timelines and deadlines for pre-conference and conference activities;
8. Ensure that the cost of events and services remain within the prepared Annual Conference budget;
9. Assist other staff in the identification and development of underwriting/ sponsorship for the conference;
10. Manage conference registration with assistance from administrative staff, including setting up data and managing database with assistance from administrative
staff, mailing confirmation forms, coordination with hotel for registrants inclusion in NCIL room block, billing, and follow-up;
11. Prepare all signage and conference banners;
12. Work with the hotel and onsite or offsite audio visual company, selected through a bidding process, and on all logistics including meeting room assignments
for workshops and events, setups, menus, food arrangements and guarantees;
13. Coordinate between hotel and designated supplier of assistive listening devices;
14. Obtain bids and order all rental equipment including sound systems, A/V equipment, electronics, etc.;
15. Obtain bids and make recommendations on contracts for CART, sign language interpreters, personal assistant services, and preparation of Braille, large
print, electronic, and audio formats for all conference written materials;
16. Work with hotel on sleeping rooms of attendees to insure that accessible rooms and general rooms in the hotel block are assigned only to those who have
registered for the conference and paid and then parceled out on a first come, first served basis;
17. Monitor the hotel sleeping room block to insure that NCIL is not required to pay for any unused or cancelled rooms in the block and that NCIL is receiving
all the complementary room nights it is entitled to under its contract with the hotel;
18. Negotiate and make necessary arrangements with auxiliary hotels for accessible and general sleeping rooms;
19. Handle arrangements for any pre-conference meetings and/or workshops as may arise unexpectedly as the conference draws near;
20. Gather and disseminate to appropriate contractors the biographical material of speakers/presenters/awardees, travel and accommodation arrangements,
audio visual needs, etc.;
21. Plan and implement all conference special events including the awards luncheon, the multi-cultural closing social, and the VIP reception;
22. Insure central location at the hotel for personal assistant services and interpreters;
23. Be present on site to manage and maintain the registration operation and the information desk, to handle problems between the hotel, vendors and conference
participants, and to coordinate all logistics between NCIL, the hotel and the various vendors;
24. Other duties as assigned.
Qualifications
1. 4+ years experience in the Independent Living field and in coordinating large-scale disability conferences and events. Personal experience with
disability a plus.
2. Strong knowledge and understanding of centers for independent living, statewide independent living councils, and the philosophy and goals of the
independent living and disability rights movement.
3. Demonstrated knowledge of ADAAG for buildings and facilities, accessible design, and common accommodations and services for people with disabilities.
4. Knowledge and understanding of Audio / Visual equipment for large scale conferences and events including assistive listening devices and other assistive
technology.
5. Must exhibit excellent written and oral communication skills and be meticulously detail-oriented.
6. Experience handling multi-task projects and working as part of a team.
7. Proficient with MS operating systems and all MS Office programs, including Access and in using E-mail and the Internet to facilitate communication.
The National Council on Independent Living (NCIL) is a non-profit, consumer-controlled, cross disability national membership organization. NCIL is an equal
opportunity employer and makes reasonable accommodations as appropriate for persons with disabilities.
Ardis Bazyn
Need a part-time business? Save 50-80 % on travel: http://www.travelwithardis.gttrends.net www.travelwithardis.gttrends.net
Available for inspirational speaking, writing, and coaching: http://www.bazyncommunications.com www.bazyncommunications.com
Request price list
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