[gui-talk] Hidden codes in Word
Joel Deutsch
jdeutsch at dslextreme.com
Thu Feb 1 18:21:21 CST 2007
Sorry everyone. I forgot to press Insert Shift R to reply privately, and so
you've tggot to see my confused message about a Find function I'm having
trouble with. Very sorry. Please forgive.
----- Original Message -----
From: "Joel Deutsch" <jdeutsch at dslextreme.com>
To: "NFBnet GUI Talk Mailing List" <gui-talk at nfbnet.org>
Sent: Thursday, February 01, 2007 4:14 PM
Subject: Re: [gui-talk] Hidden codes in Word
Charles,
I'm afraid this helpful suggestion didn't work for me in Word 2000, either.
I launched Word, loaded a document, then pressed F4, prepared to search for
various things, such as italic codes, that I knew were in the document at
various locations.
What happened was odd:When at first I pressed F4, it abruptly just cleared
the screen! I didn't need Jaws to tell me that; I lack all the central
retinal functionality that would allow me the visual acuity for reading, and
much of my mid-peripheral visual fields as well, but I nonetheless still
have what appears like a full-screen view of life even though whatever's
just where my central vision is blanked out disappears if I look directly at
it, the way you do when reading. But I can sit here and see the screen, in
general with the rough remnant of my far peripheral vision, and I saw the
screen go blank as the document was cleared from it. I loaded a document
again, tried F4 again, and the same thing happened, several times.
I can't remember what I did next, exactly, although I think I exited Word
and relaunched it, to see what would happen then. And then I loaded the same
document, and pressed F4 again. This time, it did absolutely nothing. I've
since tried a few more times, but that's how it's working, now. Nothing, I
mean.
So, again, maybe this key for implementing a search function wasn't
operative until the next version of Word after mine? Too bad. I was hoping
to be able to find things in a long document I was working on by looking for
certain codes, like italics in places where I'd used foreign words.
I confess, I've never quite been clear about how Control F, which for years
before I started using Jaws was just a normal Word function, I think, and
now it's a "Jaws find," or something, and its design and functionality is
really all Jaws' doing, and the original Word Find has been subsumed or
replaced by assigning Control F to the Jaws version,instead?
Anyway, I did find a capability in the Jaws Find, in Word, for looking for
formatting characters, but Jaws won't allow me to cleanly access that
submenu of the Find function, so it's lost on me.
Grumble, grumble.
P.S. I just went back to that document and, just for fun, tried the Control
F again. Jaws says Find and replace, even though of course I didn't press
Control H, so I don't know why it does that; it certainly doesn't present me
with a field for the original thing and a second field for what I propose as
a replacement, but, I dunno.
anyway, if I tab around enough, I find a button called More, and then, if I
tab around when I suppose that's openeed some sort of tab, aor page, or set
of submenus (can't see that clearly, of coruse), I can eventually find a
button for Format,but when I traverse that list with my arrow keys, I find I
could search for paragraph, or tab, highlight, or frame, or even font, but
as I recall, if I "click" on font, I wont' be able to choose something like
Italics. Let me see.. ah, okay, i found again that Font has a page that
comes up just as if you were setting a font under the Format menu, font
style/normal, bold or italic/size/other characteristics, and I chose italic
and then tabbed until I came to OK, but I couldn't get it to find a place in
the document where I know there are italics. Besides which, that was an
agonizingly lot of stuff to go through for my purpose. Wow, was it.
Sorry to sound so confused. Was this actually a Word function I was in just
now, or something proprietary to Jaws?
Thanks for any clarification you can offer.
cclarificsubmneu,
Best,
Joel
----- Original Message -----
From: "Charles Oppermann" <chuckop at exchange.microsoft.com>
To: "NFBnet GUI Talk Mailing List" <gui-talk at nfbnet.org>
Sent: Tuesday, January 30, 2007 10:26 PM
Subject: Re: [gui-talk] Hidden codes in Word
It's been a long time since I've used JAWS, so I'm not familiar with the
particulars of it's Find command.
Microsoft Word has a powerful Find command. Press F4 to open the dialog,
then press ALT+M to show "more" options. The button labeled "Special"
(ALT+E) that opens a menu of special characters that you can search on.
Each selection from that menu will be added to the "Find what" combo box.
For example, selecting "Tab Character" from the Special menu, a "^t" will be
added to the "Find what" combo box.
This can be really useful in the Replace dialog (CTRL+H) which works the
exact same way. You could put in "^t^t" to find two tab characters and
replace them with a "^p", a single paragraph.
-----Original Message-----
From: gui-talk-bounces at nfbnet.org [mailto:gui-talk-bounces at nfbnet.org] On
Behalf Of Joel Deutsch
Sent: Tuesday, January 30, 2007 6:17 PM
To: NFBnet GUI Talk Mailing List
Subject: Re: [gui-talk] Hidden codes in Word
Charles,
As you might've seen in one of my responses on this topic, or might yet see,
I knew about setting Word to reveal codes by using the Tools/Options/View
tab, and explained that here. But I had no idea you could toggle all that
stuff on and off with Control Shift 8, as if it were the old WordPerfect
Reveal Codes command. I just tried it on a document in my Word 2000 and yes,
it's functional there, too. Pretty neat for close and careful copy editing,
at least when you can't simply see some of what would be visually obvious to
someone else in the document. thanks very much.
A question, now that I'm here, and as long as we're talking about codes:: As
I understand it, you can use the Jaws Find in a document to search for
codes, not just text. But I forgot the explanation someone on this or
another of my lists provided recently. I went into Jaws help and looked
through a number of what I thought would be appropriate books and topics for
explanation of how this works, but couldn't find anything that looked right.
any idea where I can read up on how to use the Jaws find, especially in
Version 8, which I've recently installed, the less said about which the
better, for now?
Thanks.
-----
From: "Charles Oppermann" <chuckop at exchange.microsoft.com>
To: "NFBnet GUI Talk Mailing List" <gui-talk at nfbnet.org>
Sent: Tuesday, January 30, 2007 4:59 PM
Subject: Re: [gui-talk] Hidden codes in Word
Actually, all versions of Word have had the ability to "reveal codes" as
WordPerfect used to call it. Microsoft Word calls it "Show All". When
enabled, it will show tab, enter, new paragraph, Space, and hidden
characters. They will show up with a unique graphical symbol in their
place, for example a space has a tiny dot in the center, while a paragraph
mark looks like backward capital P. The tab character is a little arrow
pointing to the right, while the enter character looks similar to an arrow
pointing to the left.
The symbols are useful when editing documents that have a lot of carriage
returns vs. new paragraphs, and when replacing spaces with tabs.
There are two ways to determine what gets shown. The first way is via
Options dialog box. There is a Tab called "View" and you can select
checkboxes with each type of characters you'd like to have displayed.
Anything set there is shown all the time.
The other way is to use the ShowAll command. There is a toolbar button that
uses the image of the paragraph mark. This button usually located towards
the right side of the standard toolbar, immediately to the left of the Zoom
box that has the current zoom percentage in it. If you place the mouse
cursor over it, a tooltip will appear that says "Show All". Clicking the
button will turn on the display of all the characters, and clicking it again
will show only what's selected in the View options.
Like everything in Microsoft Word, each command can have a keyboard shortcut
assigned to it. In the case of the ShowAll command, the default keyboard
shortcut is CTRL+SHIFT+8. That toggles the display of the characters on and
off just like clicking the toolbar button.
I don't know when this keyboard shortcut was implemented, but I know it
works in Word 2007 (which I'm using right now) and Word 2003. Even if it
doesn't exist for Word 2002 or Word 2000, it would be easy to associate the
keystroke to the ShowAll command. Regardless of version, the ShowAll
command exists.
So, try pressing CTRL+SHIFT+8.
Lloyd, I loved WordPerfect too in its day, but drove me batty at times. I
defy anyone to show me something it did that Word cannot do.
Charles Oppermann | Program Manager | Speech Components | Microsoft
Corporation
http://blogs.msdn.com/chuckop/
-----Original Message-----
From: gui-talk-bounces at nfbnet.org [mailto:gui-talk-bounces at nfbnet.org] On
Behalf Of Lloyd Rasmussen
Sent: Tuesday, January 30, 2007 8:14 AM
To: NFBnet GUI Talk Mailing List
Subject: Re: [gui-talk] Hidden codes in Word
One of the features touted for Word 2000 or 2002 (XP) was that MS Word
finally had something a little bit like WordPerfect's Reveal Codes
feature. So if you have Word 97, you will have Reveal Codes only in bits
and pieces.
Your screen reader should be able to tell you what font is in use at the
cursor position. If it is an older version of Window-Eyes, it gets this
from an area on the toolbar; WE 5.0 and JAWS use other methods. Finding
where a font attribute begins and ends in a document you didn't create is
going to be more time-consuming, because you end up with a lot of
verbiage. In Window-Eyes 5 and later, the combination Windows-A turns
attribute reading on and off.
If you are creating your own documents, you really need to learn about
styles and about paragraph and page formatting, because you mostly have to
leave Reveal Codes behind when you switch to Word.
At 09:07 AM 1/30/2007, you wrote:
>
>Joel & Dane
>
>Thank you. I found a link on the tool bar that appears to be labeled
>`document map` which sometimes says `hide/show` and sometimes has an
>undecipherable graphic beside it.
>
>The View menu on the toolbar offers the choices `normal, `online layout,
>`page layout, `outline, `masster document and `document map, each of which
>may be checked or unchecked. Also, as you said, in the Tools Menu, under
>Options, there are places to choose what is revealed..
>
>
>The version I am working with is, of course Word 97. I have still not
>found a way to find out whidch font and what size is the font, as used to
>be marked in Word Perfect. Do you know how this is done?
>
>Thanks.
>
>Charles
>
> ----- Original Message -----
> From: Joel Deutsch
> To: NFBnet GUI Talk Mailing List
> Sent: Monday, January 29, 2007 5:38 PM
> Subject: Re: [gui-talk] Hidden codes in Word
>
>
> Dane,
> Keep reading and you'll find my message, the short version of which is:
> Tools
> Options
> View tab
>
> and then tab through those items and check the checkboxes to reveal the
> categories of codes and characters you want to be revealed onscreen.
>
> ----- Original Message -----
> From: "Dane Trethowan" <danetrethowan at iprimus.com.au>
> To: "NFBnet GUI Talk Mailing List" <gui-talk at nfbnet.org>
> Sent: Monday, January 29, 2007 2:29 PM
> Subject: Re: [gui-talk] Hidden codes in Word
>
>
> I'm sure word has a reveal codes option somewhere.
>
> On 29/01/2007, at 3:52 AM, Charles Innes wrote:
>
>
> Dear folks
>
> I am trying to deal with someone else`s Word document.
>
> How is it possible to `reveal the codes` that tell formatting, font
> type and size, indenting, et cetera?
>
> I see options for `normal view`, `on line layout view`, `page layout
> view` and `outline view`. Do any of these replicate Corel's "reveal
> hidden codes"|?
>
> Thank you.
>
> Charles Innes
... Creating implements of mass instruction.
Lloyd Rasmussen, Senior Staff Engineer
National Library Service for the Blind and Physically Handicapped
Library of Congress (202) 707-0535 <http://www.loc.gov/nls>
HOME: <http://lras.home.sprynet.com>
The opinions expressed here are my own and do not necessarily represent
those of NLS.
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