[CCCNFBW] Uncork for Braille Planning Notes January

[sara logston]

This looks good.  Great team effort so far,  I am excited!

On Mon, Jan 28, 2019 at 4:17 PM Matthew Hines via CCCNFBW <
cccnfbw at nfbnet.org> wrote:

>
>
> Hello everyone, please see the notes from the meeting below and let me
> know if you have any questions.
>
>
>
> Event: 5th Annual Uncork for Braille
>
> Where: Cellars 55
>
> When: Sunday May 5th, 2019 from 2pm-5pm
>
>
>
> Meeting Attendees: Sara, Matthew, Corey, Kay, Bob, Ray and Patricia
>
>
>
> Bob started the meeting by providing a sample contract to the committee.
> Ray reviewed the contract and a short discussion followed.  Corey will
> coordinate the contract with Michelle at Cellars 55.
>
>
>
> Discussion on raffle baskets followed.  In-kind donation letters will be
> passed out at planning meetings and chapter meetings and will be
> distributed on the list serve.  Everyone will seek in-kind donations from
> targeted businesses.  Individuals will send what businesses they intend to
> approach to Matthew as well as what items were provided to us upon
> receipt.  Kay, Sara and Pattie and other volunteers will coordinate the
> creation of the baskets after receipt of all items.  Suggested to take
> place at Corey’s House the week prior to the event.
>
>
>
> We will continue to seek donations in the general categories of gift
> cards/certificates/experiences as well as home made items, entertainment
> items, pleasure and relaxation items, consumable items and other
> unmentioned possibilities.
>
>
>
> Our intention is to attempt to incorporate a silent auction into this
> year’s event with the hopes that we can secure between 6-10 large ticket
> items.  Bob and Sara will survey event location to see if the space is
> feasible for a silent auction.  We will make more informed decisions on the
> silent auction as we get closer to event and we can gauge how many large
> ticket items we were able to accumulate for the silent auction.
>
>
>
> Matt will coordinate our social media campaign for the event on Facebook
> and through online community event websites.  Matt will also develop
> promotional material for the event including name and event blurb to be
> sent out and approved by committee.  Matt will provide finished product to
> Corey for printing.
>
>
>
> We will purchase business card style tickets to give to people purchasing
> tickets.  Ticket sellers will gather name of ticket purchaser, contact
> phone number or email or both.  Send name, phone and/or email to Corey for
> record keeping. If someone is purchasing a large number of tickets, take
> down main point of contact and tickets can be picked up at our will call
> station at the registration table. Main ticket contact can distribute
> tickets to attendees upon arrival.  Ticket purchasers can buy tickets over
> the phone with a debit card/credit card by calling matt at 360-980-2385 and
> then can be picked up at will call as well.
>
>
>
> We will use the same ½ and ½ raffle tickets for our basket raffle.
> Tickets can be purchased at the door or from mobile ticket sales people who
> walk the event.  We take cash and card at table.
>
>
>
> Corey will inquire about getting flowers donated again.
>
>
>
> Bob will arrange a performance by the sun city players.
>
>
>
> Next meeting to take place on Feb 22nd.
>
>
>
> Adjourned
>
>
>
>
>
> _______________________________________________
> CCCNFBW mailing list
> CCCNFBW at nfbnet.org
> http://nfbnet.org/mailman/listinfo/cccnfbw_nfbnet.org
> To unsubscribe, change your list options or get your account info for
> CCCNFBW:
>
> http://nfbnet.org/mailman/options/cccnfbw_nfbnet.org/saralogston335%40gmail.com
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://nfbnet.org/pipermail/cccnfbw_nfbnet.org/attachments/20190128/b374739a/attachment.html>